Pay the right price.
Every invoice.
Every invoice checked against every contract, every warranty, every line item — automatically. Recover the money you’re quietly losing to overcharges, missed warranties, and cost leakage.
Procurement intelligence that pays for itself
AI Procurement & Warranty Assistant sits on top of your existing procurement and ERP systems, automatically checking every invoice against every contract, warranty, and negotiated term — recovering money that’s quietly slipping through.
Enforce every contract
The AI checks every invoice line against your negotiated rates, volume tiers, and rebate terms — automatically flagging overcharges and recovering the difference.
Capture every warranty
Every repair, replacement, and parts order is matched against active warranties — so you stop paying for things that should already be covered.
Stop every leak
Duplicate invoices, unauthorized purchases, off-contract spend — the platform catches them before payment, not in next year’s audit.
Four ways procurement is quietly losing you money
Each capability targets a specific source of leakage — and replaces manual sample audits with continuous, every-invoice enforcement.
Every invoice checked against every contract — automatically
Negotiated rates only deliver value if they’re actually applied. Theta verifies every line item against your contract database in real time, so you stop paying list price for items you negotiated discounts on.
- Line-by-line price verification against negotiated contracts
- Automatic flagging of overcharges before payment
- Vendor scorecards showing compliance rates over time
- Auto-generated dispute documentation for chargebacks
Stop paying for repairs that are still under warranty
Industrial assets carry warranties on parts, labor, and full systems — but most teams lose track. Theta maintains a live warranty registry and matches every repair invoice against it, recovering payment on items that should have been covered.
- Centralized warranty registry across every asset and supplier
- Automatic matching of repairs to active warranty coverage
- Expiry alerts before warranty windows close
- Claim documentation generated automatically
Capture the savings your aggregated volume already earned
Volume rebates, tier discounts, and consolidated-spend incentives only pay out when claimed — and they’re routinely missed. Theta tracks every qualifying transaction and triggers the rebate, automatically.
- Cross-site volume aggregation across business units
- Tier threshold tracking with proactive alerts
- Rebate triggering and reconciliation
- Negotiation insight reports for next contract cycle
Catch duplicates, fraud, and off-contract spend before payment
The AI screens every incoming invoice for duplicates, unusual amounts, unauthorized vendors, and pattern anomalies — blocking the payment before money leaves the account.
- Duplicate invoice detection across all entry channels
- Anomaly detection for unusual amounts or patterns
- Off-contract and unauthorized vendor flagging
- Fraud-pattern recognition with audit trail
From invoice arrival to enforced savings
Four steps run on every single invoice — automatically, before payment, every time.
Ingest
Connect to your ERP, AP system, and supplier portals. Every invoice flows in — emails, PDFs, EDI, all formats.
Match
AI cross-references every line against contracts, warranties, purchase orders, and historical pricing patterns.
Flag
Discrepancies surface instantly with full context — what’s wrong, what the right amount is, why the system flagged it.
Recover
Auto-generated chargeback documentation, vendor disputes, and warranty claims — your team approves, savings hit the books.
The cost leaks most procurement teams never see
Manual sample audits catch maybe 1 in 20 issues. Theta catches every one — on every invoice, every day.
Contract overcharges
Vendors invoicing at list price instead of negotiated rates — the most common and most easily recoverable leak.
Missed warranties
Paying for repairs, replacements, and parts that are still under active manufacturer or service-contract warranty.
Duplicate invoices
Same invoice submitted twice through different channels — surprisingly common, and harder to catch than most teams admit.
Off-contract spend
Purchases from non-approved vendors or outside agreed terms — quietly eroding the savings your procurement team negotiated.
Unclaimed rebates
Volume rebates and tier discounts that triggered but were never invoiced for — money already earned, just never collected.
Pricing drift
Vendors quietly raising prices over time without contract amendment — small monthly increases that compound into significant annual loss.
Common questions
How much can we realistically recover?
Most customers recover 3-8% of total procurement spend in the first year. Industrial and asset-heavy organizations with significant warranty exposure often see higher recovery. We benchmark expected savings during the discovery phase so the ROI is clear before you commit.
Do we need to replace our ERP or AP system?
No. The platform integrates with the systems you already run — SAP, Oracle, NetSuite, Coupa, Ariba, Microsoft Dynamics, and most other ERP and AP platforms — through standard APIs. We add the intelligence layer on top.
How does the AI handle our specific contracts?
During onboarding, your existing contracts, pricing schedules, warranty registries, and rebate terms are ingested into the platform — extracted automatically from PDFs and contracts, then validated by your procurement team. The AI uses these as the source of truth for every check.
What happens when the platform flags an issue?
The system holds the invoice from payment, surfaces the discrepancy with full context, and auto-generates dispute or chargeback documentation. Your procurement team reviews, approves, and dispatches — typically in minutes instead of hours.
How quickly do we see recovered savings?
First recovered overcharges typically surface within the first week of going live. Significant recoveries (warranty claims, missed rebates, retroactive contract enforcement) usually start hitting the books in the second month and compound from there.
Can we run a pilot with one category before scaling?
Yes. Most engagements start with a focused pilot on a single spend category, business unit, or high-volume vendor over 60-90 days, with a defined ROI target. Scaling to the full procurement portfolio is rapid once the integrations and contract data are in place.
Recover the savings you’ve already earned
Book a 30-minute demo. We’ll walk through a sample of your invoices and show exactly how Theta would have flagged the overcharges, captured the warranties, and recovered the leakage.